Frequently Asked Questions

  • Questions Related to Credit Transfer

    1. Is credit transfer possible? What are the criteria for consideration?
    You may apply for credit transfer for your previous study at postgraduate level. The subjects to be transferred should attain a normal performance grade (i.e. a minimum of grade B is expected).

    The validity period of subject credits earned is eight years from the year of attainment, i.e. the year in which the subject is completed, unless otherwise specified by the department responsible for the content of the subjects (e.g. if the credit was earned in 1998/99, then the validity period should count from 1999 for eight years). Credits earned from previous studies should remain valid at the time when the student applies for transfer of credits.

    Students can transfer a maximum of 50% of the total award requirement. They are allowed to transfer other Master level non-Computing subjects as electives up to 20% of the total award requirement (also counted towards the 50% upper limit for total credits to be transferred). This is subject to approval of the Programme Leader.

    If the previous postgraduate subject was from PolyU and bear the same subject code, the credit transfer once approved will carry the grade. For previous study not with PolyU, the grade of transferred subject will not be counted towards GPA calculation. The final discretion will be with the programme leader.

    2. I understand there are two types of credit transfer. What are they and how do they work?
    The first type is subject-to-subject matching, where we will compare the syllabus of our subject with that of the subject you studied. The second type is known as block credit transfer, which would allow you to transfer up to 6 credits.

    3. Is there a maximum number of credits to be transferred?
    You can transfer up to 50% (i.e. 15 credits for MSc award) of the total programme requirements. It is inclusive of all kinds of transfer.

    4. How do I apply?
    Application form AS41c is available at the Academic Secretariat's website at http://www.polyu.edu.hk/~as. Please complete the form and return it to the Department's General Office after the programme registration period and before the start of semester.

  • Frequently asked questions for taking dissertation

    Students are advised to refer to the key dates and procedures posted on the intranet. To ensure that your dissertation is in the correct format, please use the template here.

    1. If I want to take dissertation, when is the appropriate time?
    Students should have completed not less than 15 credits of study in the registered programme with a GPA of 2.5 or above. Full-time students who have completed 9 credits of study with a GPA of 2.5 or above may consider taking dissertation from the second semester of their study.

    2. What is the duration of doing dissertation?
    This will normally be completed within a 2-semester period.

    3. What is the procedure of taking dissertation?
    Students who would like to take dissertation should first register for the subject during the subject registration exercise. They should then complete the “Form of Confirmation” with supervisor’s signature and return to the General Office via fax to (852) 2774-0842 before the end of add/drop period of each semester.

    Upon the deadline specified (usually around the 6th week of each semester), students are required to submit the initial project proposals taking reference from the "Dissertation Proposal Submission Form". By the end of that particular semester, students will submit the progress report on their project.

    Students are advised to submit their first draft of dissertation to respective supervisors for comments before formal submission of hard copies to the supervisor, co-examiner and panel chair on the specified deadlines (under cover of the "Dissertation Submission Form". A presentation session will be arranged for each student.

    4. During the course of doing dissertation, what sort of forms I need to submit for the dissertation?
    Students are required to download and submit the following forms according to dissertation submission schedule:
        1. Form of Confirmation
        2. Dissertation Proposal Form
        3. Progress Report
        4. Dissertation Submission Form
        5. Supervisor Approval for Binding
        6. Undertaking to Accompany Library Copy of Dissertation
        7. Statement of Authorship

    All the above forms can be obtained either from the Intranet of Department of Computing (COMP) at https://intranet.comp.polyu.edu.hk/ProgInfo/dissertation.html or through the Office in Xi’an. Since it is in the Intranet of COMP, students are required to enter their COMP’s login account and password in order to access the Intranet. If students have any questions about their COMP account, they can send an email to our technical team via helpdesk@comp.polyu.edu.hk or by phone at (852) 2766 7257. From the Intranet, students will view the information and procedures of Dissertation/ Project/ Independent Study in more details.

    5. What is the procedure/format of binding of dissertation?
    After assessment, successful students will have to collect their dissertation copies from programme leader (or supervisor/ co-examiner). Any recommended changes should be incorporated into the dissertation and be approved by the supervisor before normal binding. References should be presented alphabetically, using the reference citation format for academic journal papers, conference papers, research reports and books in an internationally accepted format used by the discipline in which the study lies.

    The MSc award is subject to the submission of TWO bound copies and ONE electronic copy of the final version of the dissertation. The binding should follow the format and specifications for dissertation (refer to the department website for details). The electronic copy should be either in Microsoft Word (XP or above) format or in Adobe Acrobat (5.0 or above) - PDF format with the "Fast Wrap View" feature, on a floppy diskette or CD-ROM. Failing the submission of the correct copies, your academic award WILL NOT be finalized and you will not be able to graduate on time.

    All dissertations should be bound with hard covers with SILVER on the front cover and on the spine. The color should be NAVY BLUE. Students should enclose the following when submitting the copies of dissertation:

    • Supervisor Approval for Binding from signed by the supervisor
    • Declaration for access to dissertation in the PolyU Library form signed by the student
    • One CD with a soft copy of the dissertation, associated development work and system programme (source code + documentation) if applicable.
    • Students should include in the dissertation, Statement of Authorship signed by the student.


    6. Should I find the dissertation supervisor myself or the department will allocate the supervisor to me?
    Students should approach their potential supervisors for topics information and agreement to guide the students in preference for registering the dissertation regarding their area of interest. Students can find COMP’s academic staff profile at the Our People section on our website. For students’ reference, COMP has posted the suggested topics list in the Intranet of COMP. Again, students can ask Xi’an Office to get this information as COMP has sent them a copy of this already.

    7. Should I need to do presentation after the submission of dissertation?
    Yes. A presentation session will be arranged for each student. Normally, the presentation panel will consists of the supervisor, co-examiner and panel chair. The presentation will be normally held after the submission of final draft of dissertation at a specific deadline. The venue of presentation will be either in Hong Kong or Xi’an subject to the availability of the supervisor, the student and the co-examiner. Students are required to fix this up with their supervisor after the submission of final draft of dissertation.

    8. After I take the dissertation, what is the communication channel between my supervisor and me?
    If students’ supervisors are PolyU staff, the main communication channel amongst them will be by email. Students can come to Hong Kong to meet with their supervisors if they have such an occasion.

    9. What things should I do for the presentation?
    Students should consult their supervisors regarding the real presentation formats. They are normally required to prepare PowerPoint slides related to their dissertation and present it in front of the presentation panel. After doing presentation, the supervisor/ co-examiner/ panel chair will ask questions related to the presentation content and students need to answer their questions in return. In general, the presentation will last for about 1 hour.

  • Frequently asked questions for taking project

    1. When I can take the subject COMP5933 Projects?
    Students who have completed 15 credits of study are eligible to take the subject. The subject carries 6 credits.

    2. What are the procedures for taking the subject?
    The procedures are as follows:

    • Students will work in a group of up to 4 members.
    • Potential supervisors should be approached for topics information and agreement to guide the students in preference for registering this subject (suggested topics list is posted on the Intranet).
    • Afterwards, forms of confirmation should be submitted to General Office via fax to (852) 2774 0842 to confirm the topics and supervision arrangement (forms can be downloaded from the Intranet).
    • Student should follow the guidelines (refer to the subject syllabus) and key dates (posted on the same website) to complete the project and submit the appropriate reports.
    • In general, the project proposal is due within 4 weeks after semester starts. Final report is due by the end of semester and a presentation comprising an oral examination will be scheduled. In addition to the group report, each member within group should submit an individual report describing his/ her own work in the project. Each group member should also participate in the assessment process.
    • Supervisors can re-schedule the dates with students for early completion of their projects, if necessary.
    • Students are required to give a presentation on their project after submitting the project.
    • Members of the group should declare their role and contribution clearly in the project.


  • Frequently asked questions for taking independent study

    1. When I can take the subject COMP5923 Independent Study?
    Students who have completed 15 credits of study are eligible to take the subject. The subject carries 3 credits.

    2. What are the procedures for taking the subject?
    The procedures are as follows:

    • Potential supervisors should be approached for topics information and agreement to guide the students in preference for registering this subject (suggested topics list is posted on the same website).
    • Afterwards, forms of confirmation should be submitted to General Office for confirming the topics and the supervision arrangement (forms can be downloaded from the same website).
    • Students should follow the guidelines (refer to the subject syllabus) and key dates (posted on the Intranet) to complete the study and submit the appropriate reports accordingly.
    • Supervisors can re-schedule the dates with students for early completion of their reports, if necessary.


  • Other Questions

    1. I do not have an undergraduate degree but am member of a professional association and would like to apply for your MSc in Information Systems. Do I fulfill your entrance requirements?
    Candidates without formal tertiary qualification may be considered if they have substantial and relevant working experience of 8 years or more. Please attach relevant information including any professional qualifications or trade and training certificate with your application.

    2. I am an MScIS student of your Department. Can I apply to study MScEC concurrently?
    No.

    3. I need to be away from Hong Kong for a prolonged period of time and cannot continue with my studies. What can I do?
    You can apply for zero subject enrollment on a per-semester basis (with Form AS112 downloadable from the Academic Secretariat’s website at http://www.polyu.edu.hk/~as) subject to the approval of the Department. A fee of HKD2,105 per semester for reservation of study place will be charged. The semester during which you are allowed to take zero subject will be counted towards the maximum period of registration.

    Another option is to apply for deferment of study under exceptional circumstances (e.g. illness.) This is subject to the approval of the programme leader. If you are very unsure about when you can resume the study, you are advised to withdraw from the programme (with From AS6 downloadable from the Academic Secretariat’s website at http://www.polyu.edu.hk/~as). Resumption of study, however, is not automatic and you will have to go through normal procedures for application and credit transfer, if applicable.

    4. I would like to take 3 taught subjects in the coming semester. Do I need to seek approval?
    You are free to take as many subjects as you want as long as quotas are available during the add/drop period.

    5. Can I re-register after de-registration?
    You may apply to be re-admitted to our MSc programme after a waiting period of not less than ONE academic year. It is subject to approval of the Department.